Application Process & Packages

Contact Information

 

Application Process

Application Packages:

Application Process

If you a physician seeking a faculty appointment, Please speak to your Family Physician-in-Chief or DFCM Program Director/Division Head to review the application process.

 

Steps to prepare a clinical faculty academic appointment application:

PRE-APPLICATION

1) What submission do you need to make: an application, promotion or three year performance review?

2) What percentage of time is the candidate engaged in academic activities: full time, part time, adjunct? This will determine the appropriate checklist to use in preparing the application.

3) Determine the academic rank of the candidate, i.e.., Lecturer, Assistant Professor, Associate Professor, and Professor. For initial appointments at the rank of Assistant Professor, please contact dfcm.facultyappt@utoronto.ca 

4) Determine the category of the candidate, i.e., Clinical Teacher, Clinician Leader/Administrator, Scientist (Non MD Researcher), Clinician Scientist, Clinician Investigator, Clinician Educator and Clinician Quality and Innovation.

APPLICATION PROCESS

5) Prepare the application package by referencing the applicable application package checklist below and complete all required documentation listed.

6) Submit the completed application package following the instructions outlined within that application's section below.

7) The application is brought to the Department Appointments Committee (DAC) for review and support.

8) The application is forwarded to Human Resources and/or the Faculty Academic Advisory Committee (FAAC).

9) DFCM receives approval of the application from Human Resources.

FOLLOWING APPROVAL

10) A Letter of Offer is emailed to the appointee and a copy is sent to the Family Physician-In-Chief or approved Program Director.

11) The Letter of Offer is signed and returned to the DFCM by the appointee.

12) A welcome letter with information on a University of Toronto library card and email address is emailed to the appointee.

13) Appointee is entered in the DFCM Database.

14) Appointee email address is added to the DFCM Listserv.

 

 

Application Packages

Listed below are the various application packages, and their required documents, for submitting to the Department Appointments Committee.  The majority of applications are submitted via an online application form using the Faculty of Medicine step-by-step guide to applying for an academic appointment on our webpage.  Please ensure all supporting and required documents are attached to the application form at the time of submission.

 

Adjunct Application

Engaged in academic activities for less than 20% of his/her professional working time.

For an adjunct appointment application please complete the online application form and attach all the completed documents listed below at the time of submission.  You will be prompted to attached documents when completing the application form.

Required Documents:

Please ensure to use the following naming conventions when attaching the separate required documents to the online application form.

 

*TAHSN Hospitals:

Under the University of Toronto/TAHSN hospital affiliation agreements, clinical adjunct appointments should not be given to hospital active staff (or equivalent) at a TAHSN site.

 

Part Time Application

Engaged in academic activities for 20-79% of his/her professional working time.

For a part time appointment application please complete the online application form and attach all the completed documents listed below at the time of submission.  You will be prompted to attached documents when completing the application form.

Required Documents:

Please ensure to use the following naming conventions when attaching the separate required documents to the online application form.

 

*TAHSN Hospitals:

Under the University of Toronto/TAHSN hospital affiliation agreements, university clinical part time appointments for hospital active staff (or equivalent) can only be approved with an accompanying Letter of Exemption specifically outlining the reason for a part time appointment.  The Letter of Exemption must be signed on letterhead and be provided with the application package.

 

Full Time Application

Engaged in academic activities for at least 80% of his/her professional working time.

For a full time appointment application please complete the online application form and attach all the completed documents listed below at the time of submission.  You will be prompted to attached documents when completing the application form.

Required Documents to be submitted when completing the online application form:

Please ensure to use the following naming conventions when attaching the separate required documents to the online application form.

 


  • Division of Emergency Medicine

    To apply for a DFCM faculty appointment under the Division of Emergency Medicine, the applicant is likely

    CCFP (EM) trained and teaching Family Medicine residents in their Emergency Rotation.

    ADJUNCT, PART TIME, OR FULL TIME EMERGENCY APPLICATIONS:

    Please refer to and complete the application package for an adjunct, part time, or full time appointment listed above; however, please note the following amendments:

    1. The application is prepared on site with a letter of Support from the Family Physician-In-Chief
    2. An additional letter of recommendation is required from the Director of the Emergency Division, Dr Eric Letovsky.  To receive this letter kindly submit the complete appointment application with a saved and printed version of the online application form, via email to Hersh Pandya at Hersh.Pandya@trilliumhealthpartners.ca. 
    3. When a letter has been provided by Dr Letovsky to your office, you may then submit the entire application via online application form.

     

    Division of Palliative Care

    To apply for a DFCM faculty appointment under the Division of Palliative Care, the applicant must be a Family Medicine physician practicing in Palliative Care and likely teaching Family Medicine residents in their Palliative Care Rotation.  To apply under the DFCM Division of Palliative Care please contact Karyn Raymond.

    ADJUNCT, PART TIME, OR FULL TIME PALLIATIVE CARE APPLICATIONS:

    Please refer to and complete the application package for an adjunct, part time, or full time appointment listed above; however, please note the following amendments:

    1. Letter of Support from the Family Physician-in-Chief must instead be written by the Director of the Division of Palliative Care, Dr Jeffrey Myers 
    2. To submit an application under the Division of Palliative Care, kindly contact Elicia Bryant.

     

    Family Medicine Longitudinal Experience (FMLE)

    If you are interested in applying for a Department of Family and Community Medicine academic appointment under the FMLE program, your contact person is Brandi Corbett, the Undergraduate FMLE and Communications Assistant.

    Who can apply? 

    The applicant must:

    • Be in good standing with the CPSO
    • Have your CCFP Certification or be a member of the CFPC
    • Work in a community-based clinic that is accessible by public transit or car within a 40 - 60 minute commute from the downtown Toronto campus or the Mississauga campus (located at 3359 Mississauga Road North) even if it is a locum practice (no extra office space required)
  •       

     

 Transition to Residency (TTR) or Undergraduate Electives

If you are interested in applying for a Department of Family and Community Medicine academic appointment under the TTR or Undergraduate Electives program, your contact person is Alicia Tulloch, the Undergraduate Program Assistant.

 Who can apply?   

 The applicant must:

  • Be in good standing with the CPSO  
  • Have your CCFP Certification or be a member of the CFPC

 

Teaching Practices/Rural Residency/Rural Northern Initiative Program

To apply under the Teaching Practices, Rural Residency, or Northern Initiative program please contact Fadia Ayoub.

      Individual Forms:

 

Status-Only Appointment Application (Non MD)

Status-only appointments are non-salaried and normally receive no remuneration from the University of Toronto. Such appointments are normally made to allow an individual faculty member to participate more fully in an academic unit’s teaching or research program. Individuals being considered for status-only positions should normally hold full time employment arrangements with another institution with a job description that is primarily academic (research and teaching) in nature. Most often, status only appointments are granted to employees of affiliated hospitals and research institutions. Clinical faculty represent a special class of status-only faculty as their appointments are governed by the Policy on Clinical Faculty. University of Toronto employed faculty members appointed to other University of Toronto academic units on a non-salaried basis are non-budgetary cross-appointments, and not status-only.

For a status only appointment application please complete the online application form and attach all the completed documents listed below at the time of submission.  You will be prompted to attached documents when completing the application form.

Required Documents:

Please ensure to use the following naming conventions when attaching the separate required documents to the online application form.

 

Status Only Appointment at the rank of Lecturer:


Clinical Cross-Appointment 

For a cross-appointment application please complete the online application form and attach all the completed documents listed below at the time of submission.  You will be prompted to attached documents when completing the application form.

 Required Documents:

 

Site/Program Transfer: Current DFCM Faculty Member to a New Site/Program

Please meet with your new faculty member to review and initiate the appointment transfer from another site. A faculty transfer may only be completed if the rank and FTE remain exactly the same; if not, a new appointment application will need to be completed by your site. 

 

Three-Year Performance Review

A three-year performance review is to determine if the Appointee status should be converted from an “annual appointment” to a “continuing annual appointment” unless the University can determine cause for non-renewal based on performance. This is an important decision since the “continuing annual appointment” is treated as permanent providing that the appointee participates fully in a conforming practice plan or its equivalent and continues to fulfill their job description including the criteria set out in the procedures manual.

 

Junior Promotion

Junior Promotion Information

 

Senior Promotion

Senior Promotion Information